SUMMARY

The SHOENIVERSE Employee Information System (EIS) project embarked on a transformative journey, navigating through distinct phases that culminated in a robust and efficient system. From initiation to control, each phase played a pivotal role in shaping an innovative solution tailored to meet the dynamic needs of the organization.

Initiation Phase: In the initiation phase, the project took root as SHOENIVERSE identified the need for an advanced EIS. The vision was conceived, and stakeholders defined the overarching goals, setting the foundation for the entire project. The Employee Information System (EIS) is a project that is dedicated to the development and implementation of HR processes. Its main objectives are to improve data accuracy and enable employees to access their HR information through self-service. By automating HR tasks, enhancing data management, and empowering employees, the EIS will play a crucial role in enhancing HR efficiency, reducing costs, and fostering a more engaged workforce. It is shown that this system will be more structured and systematic than the previous system. In this system, the employee is able to get all organizational information such as benefits, payroll, leave management, and crucial company data. The evidence of initiation phase: https://drive.google.com/drive/folders/1jqMYyp8GW-9tlG51-8dCiOnXJQGA5baN?usp=sharing

Planning Phase: Detailed planning ensued as the team meticulously outlined project objectives, timelines, and resource requirements. This phase saw the development of a comprehensive roadmap, aligning the project with organizational objectives and ensuring a clear path forward. SHOENIVERSE focus on CPM Chart. The evidence of planning phase: https://drive.google.com/drive/folders/1CAQ5Sxq8irNNN3HXhVBb0RXpACKo0G14?usp=sharing

Analysis Phase: Thorough analysis characterized this phase, where the team delved into the intricacies of existing systems and gathered feedback from end-users. Understanding the unique requirements and challenges paved the way for informed decision-making in subsequent phases. In this phase, SHOENIVERSE focus on NPV and Payback period. The evidence of analysis phase: https://drive.google.com/drive/folders/1fNI8qotDNQ-qediMrnenIoTQNbo-ZhX3?usp=sharing

Design Phase: Armed with insights from the analysis, the design phase brought the vision to life. System architecture, database structures, and user interfaces were carefully crafted to optimize functionality and user experience. This phase laid the groundwork for the impending implementation. The evidence of design phase: https://drive.google.com/drive/folders/1r6aRDxvuKXon7yBQBL0YnKYbX9vYRJ3j?usp=drive_link

Implementation Phase: The implementation phase marked a crucial turning point as the designed system materialized into reality. Coding, testing, and integration efforts were executed diligently, ensuring a seamless transition from design to a functional EIS. Employee engagement and feedback were solicited to refine the system further. The evidence of implementation phase :https://drive.google.com/drive/folders/1xHzXEy-0Ssqbz2MKHM3dAm9_wU7ztg0A?usp=drive_link

Maintenance Phase: Post-implementation, the maintenance phase took center stage. Continuous monitoring, bug fixes, and updates were implemented to address evolving needs and ensure the system's sustainability. This proactive approach minimized disruptions and maximized user satisfaction. The evidence of maintenance phase :https://drive.google.com/drive/folders/1gWgwvnjTWVXgqwWd5ty0Grk2JecehkIl?usp=drive_link

Control Phase: In the final control phase, the project underwent a comprehensive evaluation. Key performance indicators were analyzed, and feedback from users was assessed to ascertain the system's efficacy. Any necessary adjustments were made, and a framework for ongoing improvements and upgrades was established. The evidence of control phase: https://drive.google.com/file/d/1tTzPTvUn0XXiYy5aeOep24NmXaQe2D0F/view?usp=drive_link

The SHOENIVERSE Employee Information System (EIS) project, spanning initiation to control, stands as a testament to strategic planning, user-centric design, and adaptive implementation. The evolution from conceptualization to a fully operational EIS reflects SHOENIVERSE's commitment to technological advancement and employee-centric solutions, ensuring a dynamic and efficient information management system for the organization's future.

This our REAL finalized Project Charter:

This is our final check with our beloved lecturer, Dr Fadzlina